Non-working day calendars are used to define periods when resources are not available for work. Use non-working day calendars when the period of non-availability applies to more than one resource for example public holidays. You can have more than one non-working day calendar defined.
For example you could have a non-working day calendar for US public holidays which is applied to US resources and a non-working day calendar for UK public holidays which is applied to UK resources.
Non-working day calendars can be set against named resources and resource groups.
Adding a non-working day calendar
- Select the set up menu option.
- Select the non-working calendar option.
- Enter the calendar name.
- Click create.
- Click edit against the newly created calendar to open the calendar and set the non-working days.
Setting the non-working days
- Open the non-working calendar you want to update if not already open.
- Select the dates you want to make non-working by clicking the date(s) to highlight them.
- When done, close the calendar using close (X) icon.
You can also un-select dates that are currently marked as non-working. Any resources assigned to the calendar will then use the working patterns defined in the resource to determine working days.
In the following example, Wednesday 2nd is marked as a non-working day.
Setting a resource non-working day calendar against a resource
Edit the resource and select the other details tab to set the resource non-working day calendar for the resource.
Resource working time exceptions and non-working day calendars restrictions
#1 You can't overlap resource working time exceptions with non-working day calendar entries
A resource working time exception cannot be added that overlaps with a non-working day calendar entry.
#2 Non-working day calendar exceptions that are edited at the resource level become resource level exceptions
A resource is using a non-working day calendar and you update the resource directly to make one of the non-working days a working day. The working day now becomes a resource working time exception and any further changes for the date need to be made at the resource working time exception level.
There are two ways to do this: